Administrative Assistant - Executive Support

Personnel Plus, Inc. is now hiring an Administrative Assistant – Executive Support in Boise, Idaho.

This is an excellent opportunity for someone who is organized, proactive, professional, and comfortable working in a fast-paced environment where accuracy, follow-through, discretion, and customer service matter.

Pay and schedule: Competitive pay based on experience; $19-$25 p/h. Full-time, day shift position located in East Boise, Idaho. Monday-Friday, 8 am – 5 pm.

What you'll do:

• Serve as a key member of the Administration team, helping keep front office operations, executive support functions, and internal administrative processes running smoothly while balancing reception, office coordination, scheduling, document preparation, communication follow-up, confidential record handling, and special projects for leadership

• Provide professional administrative support to the CFO and executive team

• Assist with scheduling, calendar management, meeting coordination, and follow-up on assigned items

• Prepare correspondence, reports, spreadsheets, presentations, forms, and business documents

• Coordinate meetings, prepare agendas, organize meeting materials, take notes when requested, and track action items through completion

• Serve as a professional point of contact for employees, customers, vendors, visitors, and callers

• Welcome and direct visitors in person and over the phone

• Answer and route calls through a multi-line phone system

• Respond to guest and public inquiries

• Support ad hoc projects and special assignments for leadership

• Handle confidential company, financial, personnel, vendor, customer, and operational information with discretion

• Maintain discretion and confidentiality when handling sensitive documents, conversations, files, and business information

• Sort incoming mail and distribute it to appropriate personnel and locations

• Manage outgoing mail and process daily UPS shipments

• Order office supplies and forms for the Administration and Sales departments

• Maintain office supply inventory levels

• Coordinate repair and maintenance of office equipment

• Assist with filing, scanning, document organization, and general recordkeeping

• Utilize office equipment, software, and technology to support daily operations

• Maintain a safe, organized, and professional reception area

• Learn new skills, anticipate needs, solve problems, and take on additional responsibilities as needed

What you'll need:

• High school diploma or GED required

• Associate degree or coursework in business administration, accounting, communications, office administration, or a related field preferred

• Two to five years of administrative assistant, executive support, office coordination, receptionist, or related experience preferred

• Experience supporting managers, executives, finance, operations, sales, HR, or confidential business functions strongly preferred

• Advanced professionalism, reliability, judgment, discretion, and ability to maintain confidentiality

• Strong organizational, prioritization, attention to detail, and time-management skills

• Excellent follow-through and ability to manage multiple deadlines

• Strong written and verbal communication skills

• Customer-service-oriented mindset with a professional demeanor

• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint

• Ability to quickly learn internal systems and office technology

• Ability to work independently and as part of a team

• Strong problem-solving skills and initiative

• Dependable transportation and reliable attendance