Part-Time, Temporary Administrative Assistant $18-$20 p/h  

    Immediate opening
    $18-$20 p/h, DOE
    Working hours are Monday- Friday, 10 am – 2 pm
    Temporary, approximately 2+ months
    Meridian, Idaho job site location

 DUTIES:

    Answers multi-line telephone and routes calls appropriately using excellent communication and
    telephone skills
    Maintains, sorts, and organizes files and department information in compliance with the City Records
    Composes letters, correspondence, memos, and standard operating procedures requiring independent judgment as to content
    Researches and compiles data from a variety of sources and prepares reports
    Prepares meeting agendas and takes, prepares, and distributes meeting minutes
    Researches and responds to internal and external customer concerns and questions with respect and in a courteous and friendly manner to promote excellent customer service
    Handles sensitive and delicate public relations situations with a high degree of confidentiality and in a courteous, professional, and timely manner
    Utilizes Microsoft Office programs, including Word, Excel, PowerPoint, and various other software
    Utilizes recreation software for facility reservations, class/camp enrollments, sports leagues and tournament registrations, and special event registrations, analyzes and generates reports, makes changes to the system as needed
    Tracks inventory and conducts ordering and receiving of office supplies
    Prioritizes and organizes own work to meet deadlines
    Works independently and under the direction of immediate supervisor
    Reconciles daily cash and credit card revenue against account distribution via recreation software, this includes accurate revenue reporting by account for all revenue-producing department divisions
    Invoices payments due, collects on past due accounts and analyzes accounts receivable reports
    Prepares and verifies accuracy of invoices on behalf of contracted instructors based on revenue received from enrollments in their activities
    Provides direct support to all department staff and contracted instructors on various responsibilities for classes, camps, activities, sports leagues and tournaments, special events, and parks scheduling
    Tracks upcoming park reservations to verify payment and any follow-up items have been addressed and prepares and distributes park reservation reports to maintenance staff
    Tracks upcoming activity enrollment numbers relative to the required minimum and works with instructors to merge and/or cancel activities as needed
    Assists Recreation Coordinators by ensuring any supplemental documentation required for an activity, sports league, or tournament, or special event is received and filed prior to the start date
    Processes permits to go along with reservations including alcohol, amplified sound, and short-term concession permits
    Other duties as assigned

 

 REQUIREMENTS:

    Must have strong customer service skills, be able to manage multiple tasks and projects, plus have a strong attention to detail
    Must have excellent communication and telephone etiquette skills
    Ability to perform data entry and word processing at a proficient level using Microsoft Office software
    Must have strong professional writing skills for writing reports, minutes, and other communication
    Ability to operate office equipment, i.e., computer, calculator, copier, fax machine and postage machine
    Knowledge of mathematics, sufficient to add, subtract, multiply, and divide manually or by machine
    Ability to communicate and deal with the public, citizens and co-workers in a professional, empathetic, and positive manner
    Must have exceptional organizational skills and the ability to effectively establish priorities and complete multiple, competing, and time-dependent projects with superior attention to detail;
    Ability to regularly plan, set up, and attend meetings, functions, and events, sometimes after hours
    Ability to work effectively with frequent interruptions in a team environment as a team player
    Ability to establish and maintain effective working relationships with Department personnel, city officials and the general public
    Ability to communicate, meet, and deal with the public and co-workers with respect in a pleasant, professional, and courteous manner
    Integrity in the performance of assigned tasks
    Must have a positive “can do” attitude
    Must be able to provide exceptional customer service and outstanding professionalism
    Must be willing to work in a fast-paced and demanding environment and display an attitude of cooperation and teamwork including occasionally assisting with others’ job functions during absences
    Must have the ability to work professionally and effectively with others
    Must be tactful, discrete, and diplomatic, as well as be assertive, resilient, have problem- solving ability, and take orders/direction
    Must have demonstrated excellent oral and written skills to communicate effectively with customers, vendors, and the public in face-to-face meetings, one-on-one settings, in groups, and in using a telephone
    Ability to produce documents with clearly- organized thoughts using proper sentence construction
    English usage, vocabulary, punctuation, spelling and grammar
    Must be willing to attend classes in related fields to upgrade skills and knowledge.
    Ability to safely lift and move 15 lbs.
    Able to pass a background check and drug screen
    A valid driver’s license with a good driving/safety record

 

 Why work for Personnel Plus, Inc.

    As the area's largest Staffing Service, we value adding you as a member of our great team
    Your application will be considered for many urgent openings
    Apply Today - work today
    Flex pay - choose Direct Deposit, pay card, or paper check
    Health Benefits - Medical, Dental, Vision, Disability, Life Insurance
    Referral Hiring Incentives
    We never charge a fee